HSC-005
Last Update: 8/20/10
HUNTSVILLE SKI CLUB POLICY
Trip Participant
Congratulations on your choice to go on a Huntsville Ski Club (HSC) approved trip. The club sponsors ski/snowboard and recreational trips on a non-profit, no-risk basis so those groups of club members will be able to travel together and enjoy the associated camaraderie at minimal cost and risk to the HSC.
There are no fees charged by the Trip Coordinator or the Huntsville Ski Club other than the sign-up fee. Trips may also have a party fee which is basically part of the trip cost.
Each participant must be a club member to go on a club-sponsored "Trip". Your membership dues must be paid prior to trip sign-up unless the trip date is beyond Aug 31 of the following calendar year, as is the case with some very long lead-time cruises. (Exceptions to this policy may be approved by the HSC BoD on a case-by-case basis.)
The Participant is responsible for all his/her trip cost. However the club may pay refundable lodging deposits initially. As the trip date approaches, these deposits will become non-refundable. You will be requested by your Coordinator to pay the non-refundable portion of any such deposits in a timely manner. Travel Insurance may be purchased by the Participant at their expense if desired.
Your Coordinator has made every effort to price the trip as accurately as possible. However, up and down adjustments may have to be made to cover uncontrollable factors such as taxes, exchange rates, etc. The Coordinator at the end of the trip properly accounts for all trip cost. Trip reports are reviewed by the Club Treasurer and will be available to any interested participant.
The Coordinator may or may not handle details of transportation, lodging, lift tickets, equipment, lessons, meals, etc. Make sure you know what is provided for you and what you need to provide for yourself.
The Coordinator will assist in arranging roommate assignments. However, final responsibility for roommates rests with you. The cost of any condominium unit, hotel room, etc. will always be shared equitably among the trip participants in that unit. Room assignments will be made on a first come first served basis.
In the event that a trip cannot be filled to the capacity required to get the advertised discounted rates, the trip will be canceled unless trip participants agree to continue on the trip and pay the potentially higher rate.
In the event that the planned trip area has marginal conditions, the Trip Coordinator may recommend that a trip be canceled or switched to an alternate area. The trip participants will vote on such a decision after a presentation of the options.
In the event that you want to drop out of the trip for any reason, you may get a replacement at any time – providing rooming arrangements are not adversely affected and you pay any change fees that are required for the change. If you do not get a replacement, the Trip Coordinator will attempt to recover as much of your cost as possible.
Any member who has a financial or policy dispute will be heard in a timely manner by a committee appointed by the Board of Directors.
If you are a first-time skier/snowboarder, the club has a tradition of paying (up to $50) for ski/snowboard lessons on your first day. To be compensated, be sure to inform your Coordinator.
All trip participants are required to sign a Liability Wavier/Emergency Contact Form before going on the trip.